This position will provide administrative support to members of our senior management team and general administrative office support. 

Responsibilities include:

 

  • Admin support for Chief Program Officer and other senior leaders as required:
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Manage expenses and expense reports
  • Develop and maintain a filing system
  • Book travel arrangements 
  • Serving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
  • Answering the general office phone number, screening and forwarding incoming phone calls
  • Interface with office visitors over intercom, provide access to elevator, and greet guests

General office support

  • Monitor and order office supplies and research new deals and suppliers with facilities manager
  • Assist with mail and filing as needed
  • Perform other clerical duties such as filing, photocopying, collating, faxing etc.

Requirements

 

  • 1 – 3 years’ experience as an administrative assistant
  • Strong proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and strong problem solving skills
  • Excellent written and verbal communication skills
  • Working knowledge of office equipment, like printers and fax machines
  • Strong organizational skills with the ability to multi-task
  • High School degree or equivalent

  • This job is expired!

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