Departmental Role:
The Accountant will directly report to the Controller. He/she will assist the Controller in the monthly, quarterly and annual closing of books and the analysis and communication of financial results.
 
Function:
Responsible for the monitoring, reconciliation, analysis and reporting on financial activity, as well as processing related transactions associated with disbursements under the direction of the Controller. Take charge of all financial processes and compliance requirements related to disbursements.
 
Principal Responsibilities:

  • Accounts Payable: Monitors compliance with purchasing and account payable standards, rules and regulations and keeps strictly updated on government requirements. Reviews and approves disbursements transactions as a quality assurance check before transactions are posted to systems. Coordinates with AP processors to ensure procedures support an efficient and accurate day-to-day disbursement function.
  • Payroll: Reviews and approves payroll entries as a quality assurance check before transactions are posted to payroll system. Prepares monthly payroll journal entries including accruals for benefits and the allocation of fringe benefits. Reconciles against the GL the payroll cash bank account. Reviews payments to benefit providers and analyzes the effect of cost trends and rate increases on employees and NYSCl’s fringe benefits rate. Evaluates the impact of changes in payroll activity on budgets for salaries and fringe benefits.
  • Financial: Reviews clearing and expense accounts monthly, identifying and processing appropriate journal entries per GAAP. Works independently on research projects and is responsible for completing reconciliations, analyses, and reports to meet departmental and institutional finance deadlines, including those associated with monthly, quarterly, and fiscal-year closes.
  • Reporting: Creates streamlined mechanisms that integrate and reconcile data from multiple sources to facilitate the production of associated reporting. Coordinates the preparation of financial data to be included in reports and surveys for NYC and other governmental agencies and regulatory entities.
  • Tax Preparation and Filing: Creates and files tax forms 1099 with the Internal Revenue Service, as well as reporting and remitting amounts to the IRS of payments to foreign vendors. Coordinates with external tax accountants in the preparation of data for completion of 990.
  • Projects: Performs other related financial and reporting duties as assigned.

 
Knowledge:

  • Commitment to the philosophy and mission of New York Hall of Science.
  • Familiarity with generally accepted accounting principles (GAAP), especially for not-for-profit organizations.
  • High proficiency in Excel, especially in using vlookup, sumifs, pivot tables and preferably VBA.
  • Demonstrated ability to accurately analyze information and make sound decisions that have a considerable business impact on day-to-day operations.
  • Must demonstrate strong ethics, influence and negotiation, leadership, interpersonal skills, communication, and the ability to effectively manage stress and engage in continuous learning.

 
Education:
BA or equivalent level degree in accounting.
 
Experience:
At least 3 years of progressively responsible accounting experience working in non-profit accounting. Experience in using non-profit accounting general ledger systems (preferably Abila MIP).
 
Compensation
Commensurate with education, skills and experience, including an excellent NYSCI benefits package.
 
How to Apply: Send resume and cover letter to jobs@nysci.org. Please place the title, Accountant, in the subject line. No calls please.
 
The New York Hall of Science supports diversity in the workplace. NYSCI is an equal opportunity / affirmative action employer (EOE) and supports a drug free workplace.

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