The Administrative Coordinator, Curatorial provides critical support to the Chief Curator and Senior Deputy Director for Program Administration and helps ensure the smooth day-to-day operation of the Curatorial Department.
Department: Curatorial Affairs
Reports to: Chief Curator
Date posted: May 24, 2019
FLSA Status: Non-Exempt
Schedule: Full time
Manage the Chief Curator’s calendar and travel schedule Communicate on behalf of the Chief Curator internally to staff and externally to colleagues, donors, trustees, artists, and other members of the public Assist with preparations for trustee meetings and weekly curatorial department meetings Manage departmental intern recruitment, assignments and seating in collaboration with the Human Resources coordinator In coordination with the Sr. Deputy Director for Program Administration, develop and monitor departmental budgets and professional development allocations Make departmental purchases and reconcile the monthly invoices Maintain departmental invitation lists and manage RSVPs for events Collect requests for and distribute exhibition catalogues Coordinate meetings of the Board Exhibition Committee and Acquisitions Committees, including drafting and distributing agendas, taking and circulating minutes, and helping to prepare presentations Orient new staff and interns to curatorial department policies and procedures Track the status of exhibition and acquisition proposals and respond to proposals following curatorial review Assist curatorial staff in preparing and updating exhibition checklists, drafting correspondence, processing loan requests and agreements, and responding to requests from other departments Organize and submit Immunity from Seizure applications Input and update the Museum’s CRM system as needed Help coordinate the annual Purim Ball and “Art Tour” fundraisers, and assist staff from other departments on other cultivation events for trustees, Museum Council members and patrons Represent the Museum at openings of exhibitions, conferences and other events, as needed Other duties as assigned
B.A. or M.A. degree in art history, museum management or administration or related humanities field Professional/administrative experience in the form of temporary assignments/internships of one-two years Broad knowledge and interest in art history, with an emphasis on Jewish history & culture and contemporary art preferred Excellent organizational, written and verbal communication skills, and interpersonal skills Knowledge of German, French, Spanish or Hebrew language a plus Computer and digital media literacy Knowledge of The Museum System, Net X, and Salesforce a plus Ability to work nights on occasion