The New Jersey Symphony Orchestra seeks a full-time Artistic Operations Coordinator. This position reports to the Director of Artistic Operations and Director of Artistic Planning.
Maintain smooth flow of logistical and production information within the Artistic Operations Department by updating and distributing production documents. Perform administrative tasks in support of the operations department, such as arranging travel and hospitality, procuring department supplies, reconciling monthly expenses, and other tasks as assigned. Produce stage plots for all concerts. Serve as administrative assistant to the Music Director, including management of their NJSO schedule, correspondence, and other support as needed. Track and maintain the contracting process for all guest performers and other creative collaborators. Serve as primarily logistical contact to Artist’s management. Advance artist riders and travel/accommodations. Manage Artist comp ticket requests and backstage guest access. Complete check requests accurately and in accordance with contracts. Apply for appropriate work visas for international artists, as required. Manage artist needs at rehearsals and performances, including setting up and breaking down dressing rooms, driving artists as needed, providing hospitality such as refreshments, water, and towels, and functioning as an artist’s primary point of connection to the organization. Serve as project manager of the Edward T. Cone Composition Institute and manage other special projects and initiatives as assigned. Support the orchestra personnel manager during the audition process. Negotiate and maintain an effective relationship with hotels, car services, bus companies, etc. Review all PR/Marketing digital and print materials with special attention to accuracy of artistic content. Work collaboratively with other NJSO departments. This includes attending marketing content meetings and working with development and education departments on receptions, masterclasses, and other artist appearances. Function as a resource for the musicians of the orchestra at rehearsals and performances, including coordinating comp tickets and parking vouchers. Coordinate with venue and NJSO staff to proactively meet the needs of the orchestra musicians. Serve as stage manager for selected concerts (in rotation with other operations staff). This includes travel to run-out venues, communicating directly with stage hands and venue staff, and proactively anticipating and solving problems to ensure a successful concert. This includes work on evenings and weekends.
QUALIFICATIONS AND SKILLS
Advanced written and verbal communication skills. Proficiency in standard Microsoft Office applications, particularly Excel; OPAS and Microsoft Access experience helpful. Ability to diplomatically and graciously handle a wide variety of personalities, and to confidentially handle sensitive matters. Excellent attention to detail and ability to manage multiple overlapping projects from multiple supervisors. Knowledge of and enthusiasm for classical music. Bachelor’s degree in a relevant field, or substantial professional experience. Must have a personal vehicle and valid driver’s license.
Our desired candidate will bring a polished, professional presentation style to this position, as well as a positive, team-oriented attitude and approach. We are seeking a candidate whose primary motivations are to support artists and constantly create an atmosphere in which our Music Director, NJSO musicians, guest performers and all other creative collaborators can perform at the highest level. The successful candidate will be conversant in classical music repertoire and artists, and will demonstrate a keen interest in the orchestral art form and in helping to find new ways for the NJSO to serve its audiences.
This position offers an opportunity to gain substantial hands-on experience in all aspects of the operations of an orchestra, with specific focus on guest artist servicing and rehearsal and performance logistics. There are regular opportunities to work with and be mentored by senior employees, and the position involves significant exposure to artist managers and other business contacts as well as major performing artists and a vibrant community of professional musicians.