POSITION SUMMARY: Reporting to the Director of Donor Events, the Associate Director of Donor Events is responsible for the conceptualization and implementation of the cultivation, recognition and stewardship events for major and prospective donors. This position is also responsible for strategic leadership in growing individual young donor participation for the Academy’s Hive donor group and oversees the accomplishment of annual income goals associated with this group. The Associate Director of Donor Events provides strategic and operational leadership for two annual fundraising events: SuperNatural and the Big Bang. This Development Division leadership position requires initiative, the ability to work in a fast-paced environment, collaborate and effectively communicate with a wide range of Academy staff, vendors, and volunteers while producing accurate and highly detailed work. The California Academy of Sciences welcomes people of all backgrounds, identities, and beliefs to join us in achieving our mission to explore, explain, and sustain life. We place diversity, equity, and inclusion at the heart of our recruiting efforts and strive to build a culture centered on mutual respect, equal treatment, and the opportunity to succeed. ESSENTIAL DUTIES AND RESPONSIBILITIES:
Achieve budgeted goal of $3 million in donor events annual fund revenue including contributions toward overall Development and Hive revenue targets and strategic priorities. Design the themes, content and programming for Friends and Platinum Circle cultivation events, developing event timelines, printed and online collateral, managing expense allocation, budgets, catering and logistics for all assigned donor events. Provide operational direction and guidance in the planning, implementation, and execution of two annual fundraising events: Big Bang Gala and SuperNatural Halloween; Participate in ongoing strategic decision making for event success. Source, vet and secure programming partners internally and externally for Friends-level events, Big Bang/Party After Dark and SuperNatural. Write copy and manage the creation of promotional emails and applicable web content by working closely with the creative studios and IT teams; Oversee administrative functions related to web and online fundraising and communications. Provide oversight and direction for event programming, marketing and promotion strategy to grow the membership of the Hive with Donor Events Coordinator; Oversee the work of the Donor Events Coordinator to help manage the day-to-day functions of this donor group. Actively work with the Hive Advisory Council (young professionals volunteer committee) to support the Hive program and identify new prospects; solicit annual gifts and strategic priorities; steward current donors through engagement activities. Work closely with various internal departments (Special Events, Operations, Guest Services and Development Department) to develop, manage and communicate event tactics and logistics details resulting in high caliber donor events. Create a strategic communications plan, including developing goals, objectives, and identifying new areas for expansion. Create, manage and circulate work orders internally to relevant staff. Lead post-event wrap-up meetings and write reports for all assigned events providing thorough and detailed analysis of event results. Cultivate, solicit, and secure underwriting and in-kind gifts for special events. In collaboration with the Director of Donor Events, curate and maintain the annual calendar of Donor Events. Supervise the Donor Events Coordinator to support the day-to-day operations of donor events, Hive program and other projects. Performs other duties and special projects as required by the Director of Donor Events.
QUALIFICATIONS:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE:A qualified candidate will possess a combination of the following education and/or equivalent experience:
Bachelor’s Degree or higher, or equivalent combination of education and experience Minimum of 5 years’ experience in fundraising, non-profit special events, or related field. Minimum of 3 years’ staff supervisory experience
KNOWLEDGE, SKILLS AND ABILITIES:
Extensive knowledge of the principles and practices associated with event management. Upholds a self-driven, flexible, creative, fast-paced and passionate work ethic Possess solid skills to produce high-quality non-profit events within budget and time constraints, including events that promote the vision, mission, strategy and objectives of the Academy. Proven and applicable skills in strategic planning and budgeting. The ability to build and meet long-range plans, and to anticipate problems before they arise. Excellent project management and organizational skills. Ability to work independently on projects as well as a collaborative team player. Superior written, verbal and interpersonal communication skills to foster a collaborative and cooperative work environment and maintain good working relations at all organizational levels. Knowledge of marketing and communications strategies to effectively promote events and activities to the targeted audience. Strong and creative problem-solving skills. Demonstrated experience in MS Office products, Raisers Edge, and the tools needed to analyze and report on campaigns. Ability to write compelling, descriptive and concise copy for both print and on-line mediums. Displays exceptional diplomacy and brings tact, maturity, and professional attitude to all situations. Must be able to work occasional nights and weekends.
LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups or individuals. Bilingual (spoken and/or written) in Spanish, Cantonese, Mandarin, or other non-English language preferred but not required. PHYSICAL DEMANDS & WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, sit, walk, and reach with hands and arms, and talk or hear. Must be able to lift 25 lbs. Must be able to perform repetitive motions 75% of the time. APPLICATION INSTRUCTIONS: Please submit your cover letter and resume online at https://calacademy.snaphire.com Note that the recruitment timeline for positions vary and depend on many factors, so it is impossible to accurately predict when a position will close. We appreciate your patience during this process. No phone calls please. The California Academy of Sciences will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49). The California Academy of Sciences is an Equal Opportunity Employer and is committed to ensure that all employees and applicants receive equal consideration and treatment, regardless of race, color, creed, gender (including gender identity or gender expression), religion, marital or domestic partner status, age, national origin or ancestry, physical, mental or medical disability, sex, sexual orientation, citizenship, military service status, veteran status, or any other characteristic protected by state or federal law or local ordinance. The California Academy of Sciences is a non-smoking facility. There is also no smoking in Golden Gate Park.