Reports Directly to Director of Institutional Advancement
Work Schedule Full-Time
Compensation Commensurate with Experience
Department Institutional Advancement
About The CompanyCenter Theatre Group is one of the largest, most influential theatre companies in the country by virtually every measure. Over the past 50 years, we have entertained millions of audience members and produced some of the most important shows of our time, many of which have been World premieres and have gone on to award-winning Broadway runs and beyond. As Center Theatre Group enters our next 50 years, we are uniquely positioned to expand the impact of our work with audiences, community, and artists—while making Los Angeles a global destination for theatre lovers and creators alike.At the Ahmanson Theatre, Mark Taper Forum, and Kirk Douglas Theatre, Center Theatre Group produces and presents the broadest range of theatrical entertainment in the country, from pre-Broadway musicals to award-winning dramas. Los Angeles artists move seamlessly from the screen to Center Theatre Group stages.Over the past decade, Center Theatre Group has commissioned 65 shows and produced 40 World premieres, making us one of the nation’s leading producers of ambitious new works. Center Theatre Group partners nationally and internationally with leading artists and theatres including Lynn Nottage, Rajiv Joseph, and Danai Gurira, and the National, Royal Court, Goodman, and Second Stage Theatres. Our local partnerships include the Block Party program and L.A. Writers’ Workshop, which are dedicated to strengthening the Los Angeles theatre ecosystem.Center Theatre Group’s robust education and community programs have long embedded us in the rich culture of Los Angeles. Our interactive programs—from community-based art and digital content to donor experiences and pre- and post-show events—reach across generations, demographics, and circumstance. And our educational initiatives are dedicated to creating the city’s next generation of audiences and artists.Position SummaryUnder the direction of the Director of Institutional Advancement, the Executive Assistant to the Board of Directors coordinates all activities and communications related to the Board of Directors and plays a central role in ensuring that Board members are educated about Center Theatre Group, engaged in the organization, and have the information and tools they need to be effective in their position.Primary Responsibilities With the Executive Assistant to the Director of Institutional Advancement, Executive Assistant to the Artistic Director, Executive Assistant to the Managing Director, and other appropriate administrators, schedule and manage the comprehensive calendar of Board, Committee, and Special Task Force Meetings as well as special events involving board members, check calendars to ensure limited date conflicts, including conflicts with The Music Center, LA Opera, LA Phil, and LA Master Chorale. Provide administrative support as needed to the Board President, including scheduling and calendar support, drafting of communications, and access to documents and materials the President may require. Plan and execute Board of Director meetings including venue/menu selection and notifying and collecting RSVPs from the board. Work with leadership to prepare Board Meeting Agendas, to draft scripts for verbal reports, and to collect written reports and materials from other departments and distribute accordingly. Take minutes for the Board of Director meetings and submit to the Director of Institutional Advancement, Managing Director, Artistic Director, Board Secretary, and Board President for approval. Working with the Director of Communications, distribute all communication to the Board, including meeting notices, informational reports on Center Theatre Group, and any other correspondence that ensures effective communication with a high level of transparency. Attend and take minutes for the following Board Committee Meetings: Executive, Governance, and select Task Forces. Manage and update the Board website. Notice and collect annual dues from each Board Member. Track and report on Board Giving, theatre attendance, and meeting participation. Distribute, collect, and report on the Board Self-Evaluation Survey. Coordinate and track Board Committee assignments. Track Board Member terms, emeritus members, Board demographics, and any other reports as requested. Track the Board recruitment process, including preparing candidate profiles, and tracking and scheduling lunches and follow-up that is needed. Coordinate and assist in planning the new Board Member “On-Boarding” process, including assigning mentors, monitoring assigned activities for new Board Members, and managing the Orientation Day. Assist the VIP Ticket Desk on handling of all ticketing requests for Board Members. Working with the Managing Director and Board Secretary, ensure By-Laws are kept current and are posted on the Board website. Ensure Board Member contact and other information is current in all appropriate documents and on Tessitura.
Secondary Responsibilities Demonstrates a positive attitude toward Board Members, donors, and fellow staff. Ensures that all printed materials are well written and proofed including but not limited to letters, proposals, invites, mailing lists, reports, agendas, and meeting minutes. Evidence good work habits including but not limited to being on time, following Center Theatre Group workplace policies, arriving prepared for meetings and events, being responsive, and following through on all Board and supervisor requests. Exhibits appropriate phone, email, and in-person etiquette, and responds to phone and email messages in a timely fashion. Exhibits a positive attitude in relation with donors and fellow staff. Works as a team member with the entire Institutional Advancement staff on all department events and activities, working a minimum of 12 events each year. Other duties as assigned.
Qualifications Previous Executive Assistant experience, preferably including board support assignments within a nonprofit organization. Previous experience working in an office environment. Computer skills in Microsoft Word and Excel in addition to a strong working knowledge of database systems. Excellent written and oral communication skills. Ability to work independently and handle multiple tasks simultaneously in a fast-paced environment. Knowledge and passion for the theatre arts. Enthusiasm, dedication, a sense of humor, and a drive to succeed. Flexibility to work evenings, weekends and overtime if and as needed. Must be able to easily travel to, within, and around a variety of locations in Los Angeles, both interior and exterior for meetings, events and other job-related activities. Must be able to effectively and efficiently operate office equipment including telephones, copiers, fax machines, computers, etc. Must be able to lift and carry 20 pounds (i.e. reports, programs, brochures, etc.). Must have own transportation to attend meetings and events off-site. Must have flexibility to work overtime or evenings as needed. Strong commitment to equity, diversity, and inclusion.
All employees are required to pass a background check.CompensationCompensation is competitive and commensurate with qualifications and experience.Center Theatre Group also offers a comprehensive benefits package including retirement plan options; escalating vacation, paid sick, personal days, and holidays; and health benefits including medical, dental, vision, flexible spending accounts, employee assistance program, and life and long-term disability insurance. To ApplySell yourself by writing a cover letter that describes why you’re the best person for this job. Send resume and cover letter along with salary desired to: CTGjobs@CTGLA.org. Please be sure to include the position title in the subject line of your email. Due to the high volume of submissions received, emails without all of the above information may not be considered.In your cover letter, please indicate how you became aware of this position, e.g., name of website, current employee, via another source.NO PHONE CALLS PLEASE. We will contact qualified candidates to set up interviews.Center Theatre Group is an equal opportunity employer and does not discriminate against any applicant on the basis of race, religion, sex, sexual orientation, gender identity, marital status, color, ancestry, disability, age, national origin, pregnancy, veteran/military status, genetic information, or any other basis prohibited by law. Center Theatre Group will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance. We support, promote, and embrace a diverse workforce.