Librarian (acquisition Associate, Serials & Electronic Resources)

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Overview

  • Open & closing dates

    Opening and closing dates<!– –> 08/16/2019 to 08/23/2019

  • Service

    Competitive

  • Pay scale & grade

    GS 09

  • Salary

    $57,510 to $74,759 per year

  • Appointment type

    Permanent

  • Work schedule

    Full-Time – Full time

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Duties

Summary

This vacancy is within the Office of the Deputy Director (DD), located in the Library Technical Services Department (DLT), of the National Gallery of Art.  The purpose of this position is to perform a variety of complex duties relating to the acquisition and processing of serials and electronic resources for the Library’s collection.  

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Responsibilities

The incumbent:

  • Checks bibliographic lists issued by dealers and publishers against the Library’s holdings; searches printed and online sources in English and foreign languages to determine holdings in other library collections.
  • Manages communication with vendors and service providers throughout acquisition process and for the lifecycle of print subscriptions, services, and memberships.
  • Manages lifecycle of electronic resources from initial subscription and activation, to access, and discontinuation, in collaboration with the library systems specialist.
  • Prepares orders for serials and monographs using verified bibliographic information.
  • Performs financial transactions and monitors funds available in the Library’s serials and book accounts using the Gallery’s internal accounting system, FMS, and the library services platform; performs purchase card transactions and check payments.
  • Reviews, edits, or enhances records from external catalogs or loaded vendor records.
  • Receives shipments of serials and monographs acquired by purchase, verifying them for accuracy and completeness; identifies items for return and processes them; performs receiving procedures within library services platform; verifies EDI and EOD processes; identifies and manually transfers records from bibliographic resource when necessary; and indicates transfer to cataloging.
  • Ensures timely completion of acquisition process and recognizes priority requests.
  • Identifies library materials requiring repair or conservation; using knowledge of book construction methods and materials, indicates need for more extensive measures in order to stabilize the condition of the materials.
  • Performs other related duties as assigned.

Travel Required

Not required

Supervisory status

No

Promotion Potential

09

The incumbent:

  • Checks bibliographic lists issued by dealers and publishers against the Library’s holdings; searches printed and online sources in English and foreign languages to determine holdings in other library collections.
  • Manages communication with vendors and service providers throughout acquisition process and for the lifecycle of print subscriptions, services, and memberships.
  • Manages lifecycle of electronic resources from initial subscription and activation, to access, and discontinuation, in collaboration with the library systems specialist.
  • Prepares orders for serials and monographs using verified bibliographic information.
  • Performs financial transactions and monitors funds available in the Library’s serials and book accounts using the Gallery’s internal accounting system, FMS, and the library services platform; performs purchase card transactions and check payments.
  • Reviews, edits, or enhances records from external catalogs or loaded vendor records.
  • Receives shipments of serials and monographs acquired by purchase, verifying them for accuracy and completeness; identifies items for return and processes them; performs receiving procedures within library services platform; verifies EDI and EOD processes; identifies and manually transfers records from bibliographic resource when necessary; and indicates transfer to cataloging.
  • Ensures timely completion of acquisition process and recognizes priority requests.
  • Identifies library materials requiring repair or conservation; using knowledge of book construction methods and materials, indicates need for more extensive measures in order to stabilize the condition of the materials.
  • Performs other related duties as assigned.
  • This job is expired!