Library Assistant, Cataloging (wage, Non-exempt)

The Virginia Museum of Fine Arts Margaret R. and Robert M. Freeman Library has an exciting opportunity for a part-time temporary Cataloging Assistant. The Library provides access to an impressive wealth of rare and unique primary source materials for scholars, researchers, and the public.  The Margaret R. and Robert M. Freeman Library includes over 4,500 volumes in the rare book collection including monographs, exhibition catalogs, portfolios and rare journals. The Archives collection consists of over 2,000 linear feet and covers the museum’s history from the 1930s until today.

Duties Include:

  • Performs copy or original monograph cataloging using current national and local standards.
  • Classifies works using Library of Congress Classification and local classification.
  • Assigns appropriate subject and name authority headings using Library of Congress Subject and Name Authority headings.
  • Provides updates and maintenance of authority records.
  • Creates/ assigns classification, item, and holdings records in the ILS.
  • Participates in local catalog quality control, database cleanup, physical processing, inventory, and correction procedures.
  • Assists in maintaining documentation of local cataloging and physical processing policies.
  • Physically process library material: creating and affixing spine labels, RFID tags, etc.
  • Performs other duties as assigned.
  • The qualified individual should have recent practical cataloging experience, possess decision-making skills as well as the abilities to work independently with limited oversight, and accomplish their work as assigned while following local and national cataloging policies and standards.

NOTE: This position is grant funded and has a total hour limit of 384 hours.

Minimum Qualifications:

  • Recent experience applying AACR2/RDA and MARC 21 cataloging standards, Library of Congress Classification (LCCN), Library of Congress Subject Headings (LCSH), OCLC Connexion and WorldCat systems, Integrated Library Systems, and LC Subject and Name Authority records.
  • Ability to interpret and apply local policy standards.
  • Ability to use integrated library system functions used in carrying out job duties and to understand how other system modules relate and interact with the cataloging module.
  • Ability to read, analyze, and interpret cataloging records and policy and procedure manuals. Ability to effectively present information, respond to questions, and provide staff with requests. Ability to apply active listening skills.
  • General Knowledge of PC software and hardware required including e-mail, spreadsheet, and word processing software.
  • Ability to operate in a network environment and use internet and electronic resources.
  • Ability to work while sitting at a computer for long periods and physically handle materials.

Preferred Qualifications:

  • Master’s degree in Library and Information Science/ MLS, or a currently enrolled student with completed course work in library cataloging, or a combination of coursework, training, and related experience.

Special Requirements: 

Selected candidates must pass a criminal history background check.

Special Instructions for Applicants:

Online applications will be accepted until 11:59 PM on December 18, 2019.

Please contact the HR office at (804) 340-1485 if you need assistance. Virginia Museum of Fine Arts is an EEO/AA, Virginia Values Veterans (V3) Certified Employer.
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