Open & closing dates

07/06/2018 to 10/12/2018


$67,643 to $87,940 per year


This is the position of Procurement Analyst in the Sponsored Programs and Procurement Department, Smithsonian Institution-Astrophysical Observatory located in Cambridge, MA.  Employee supports all SAO departments and divisions located in Massachusetts, Amado, AZ, and Hilo, Hawaii; with activities and temporary facilities in other domestic and international locations.


Employee performs all pre-award and post-award functions using a wide range of contracting methods and types to procure complex and/or diversified commodities, services, and/or construction.  Serves as the SAO Small Business Program Liaison Officer; managing all aspects of SAO’s small business programs. The incumbent reports to the Supervisor of the Purchasing section.

Employee is responsible for pre-award and post-award functions. Procures a wide variety of supplies, services, equipment, and construction ranging from standard items to those that are highly technical/scientific/state-of-the-art, both commercial and non-commercial items.  Employee is responsible for the purchase of Information Technology equipment, software and related services, and projects that are similar to alteration and repair.

Reviews requisition package for adequacy and compliance with administrative, regulatory, and procedural requirements. Regulatory compliance is determined as it applies to SAO as a federal government entity, a prime contractor, or as a subcontractor.  Employee is frequently required to develop and negotiate special terms and conditions to meet customer’s needs.  Provides business advice and guidance to scientists and engineers in the development of statements of work and recommends the best procurement approach.

Reviews requisitions for which previous experience and cost data are not usually directly applicable – Prepares solicitation list, seeking out small businesses and historically underutilized small businesses (HUSBs). Resolves problems that limit competition.

Selects appropriate clauses for each contractual action. Issues solicitations using various contracting methods which include Request for Proposals and Request for Quotations.  Develops innovative procurement approaches that combine contracting procedures.  Uses “best value” evaluation in awarding contracts/purchase orders by negotiation.  Documents file with reasons for decisions and justifying basis for award.  Ensures service purchase orders and contracts, with a value in excess of $2,500, funded with federal money include a Department of Labor Service Contract Wage Determination.

Performs contract administration functions on contracts awarded by self. Interprets terms and conditions for both the customer and contractor; negotiates contract modifications caused by changes in technical requirements, in quantities, and method of shipment; making final decisions on actions within limits of the employee’s Contracting Officer authority; and monitors contractor performance in relation to the completion schedule required by the contract.  Prepares documentation to support terminations and documents file as to reasoning used in arriving at the final settlement.

Performs as a Contracting Officer with authority to execute contractual actions within delegated authority, generally up to $150,000.00.

Serves as primary SAO Small Business Program Liaison Officer and is responsible for implementation of federal government and Smithsonian policies designed to assure uniform application of small business contracting and subcontracting programs involving the various small business classifications. Works with various Program Managers and Administrators to develop and negotiate Small Business Subcontracting Plans for submittal to funding agencies, and works with procurement staff and other involved parties at SAO to assure goals are met or exceeded. Reviews procurement requests to determine whether the procurements can be performed by small business.  Participates, as the SAO Supplier Diversity Liaison, in Smithsonian Supplier Diversity Program activities.


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