Introduction

 

For more than 150 years, the School of the Art Institute of Chicago (SAIC) has been a leader in educating the world’s most influential artists, designers and scholars. Located in downtown Chicago with a fine arts graduate program consistently ranking among the top four graduate fine arts programs in the nation by U.S. News and World Report, SAIC provides an interdisciplinary approach to art and design as well as world-class resources, including the Art Institute of Chicago museum, on-campus galleries and state-of-the-art facilities. SAIC’s undergraduate, graduate and post-baccalaureate students have the freedom to take risks and create the bold ideas that transform Chicago and the world—as seen through notable alumni and faculty such as Michelle Grabner, David Sedaris, Elizabeth Murray, Richard Hunt, Georgia O’Keeffe, Cynthia Rowley, Nick Cave, and LeRoy Neiman.

 

For more than 150 years, the School of the Art Institute of Chicago (SAIC) has been a leader in educating the world’s most influential artists, designers and scholars. Located in downtown Chicago with a fine arts graduate program consistently ranking among the top four graduate fine arts programs in the nation by U.S. News and World Report, SAIC provides an interdisciplinary approach to art and design as well as world-class resources, including the Art Institute of Chicago museum, on-campus galleries and state-of-the-art facilities. SAIC’s undergraduate, graduate and post-baccalaureate students have the freedom to take risks and create the bold ideas that transform Chicago and the world—as seen through notable alumni and faculty such as Michelle Grabner, David Sedaris, Elizabeth Murray, Richard Hunt, Georgia O’Keeffe, Cynthia Rowley, Nick Cave, and LeRoy Neiman.

Position Summary

 

Basic Function:  This position coordinates CAPX career-related programming for SAIC students and alumni in collaboration with members of the CAPX team. Under the supervision of the Assistant Director of CAPX Communications and User Experience, the Program Coordinator coordinates the CAPX events calendar and oversees the individual marketing plans of each program. They will manage all program logistics throughout the planning process, during the event, and post-event.  

In addition to their administrative duties, the Program Coordinator advises current students and alumni on career-related topics including, but not limited to career skills, internship opportunities, and job search strategies.

DUTIES AND RESPONSIBILITIES:

  1. Manage all CAPX programs, workshops, and events.
    1. Partner with CAPX Director on design and objectives of career education and employer relations programs.
    2. Liaise with the Director of CAPX to develop roster of alumni and industry candidates for program participation – both as speakers and attendees.
    3. Partner with SAIC department heads and faculty to involve both students and faculty as program participants.
    4. Engage in active outreach to SAIC faculty for program suggestions, guest speaker contacts, and to enhance student attendance.
    5. Key contact for all guest speakers, arranging invitations, on-site hosting, and post-event acknowledgments from SAIC leadership when appropriate.
    6. Manage all on-site logistics, including space, catering, setup, registration, and breakdown, as well as supervising event staffing.
  2. Manage event registration in the online platform, Handshake, and work with relevant partners and CAPX staff to ensure effective event marketing and attendance.
  3. Work with the Assistant Director of Employer Relations to market internship opportunities, employer visits, and on-campus recruiting events to students.
  4. Develop outreach strategies and distribute marketing materials (print, online, social media) for each CAPX event, in collaboration with the CAPX Assistant Director of CAPX Communications and User Experience.
  5. Manage the documenting of all CAPX events with articles, photographs, and videos, for use on the SAIC website (to attract prospective students), in marketing collateral (to attract future speakers and potential donors), in assessment documents, and for additional SAIC and CAPX use.
  6. Manage contracts and payment for all event-related expenses, working with the Office Manager to ensure timely processing. Monitor program-related budget, and retain records for current and future budget planning.
  7. Advise current students and alumni on career-related topics including, but not limited to career skills, internship opportunities, and job search strategies.

Perform other duties as assigned

 

Basic Function:  This position coordinates CAPX career-related programming for SAIC students and alumni in collaboration with members of the CAPX team. Under the supervision of the Assistant Director of CAPX Communications and User Experience, the Program Coordinator coordinates the CAPX events calendar and oversees the individual marketing plans of each program. They will manage all program logistics throughout the planning process, during the event, and post-event.  

In addition to their administrative duties, the Program Coordinator advises current students and alumni on career-related topics including, but not limited to career skills, internship opportunities, and job search strategies.

DUTIES AND RESPONSIBILITIES:

  1. Manage all CAPX programs, workshops, and events.
    1. Partner with CAPX Director on design and objectives of career education and employer relations programs.
    2. Liaise with the Director of CAPX to develop roster of alumni and industry candidates for program participation – both as speakers and attendees.
    3. Partner with SAIC department heads and faculty to involve both students and faculty as program participants.
    4. Engage in active outreach to SAIC faculty for program suggestions, guest speaker contacts, and to enhance student attendance.
    5. Key contact for all guest speakers, arranging invitations, on-site hosting, and post-event acknowledgments from SAIC leadership when appropriate.
    6. Manage all on-site logistics, including space, catering, setup, registration, and breakdown, as well as supervising event staffing.
  2. Manage event registration in the online platform, Handshake, and work with relevant partners and CAPX staff to ensure effective event marketing and attendance.
  3. Work with the Assistant Director of Employer Relations to market internship opportunities, employer visits, and on-campus recruiting events to students.
  4. Develop outreach strategies and distribute marketing materials (print, online, social media) for each CAPX event, in collaboration with the CAPX Assistant Director of CAPX Communications and User Experience.
  5. Manage the documenting of all CAPX events with articles, photographs, and videos, for use on the SAIC website (to attract prospective students), in marketing collateral (to attract future speakers and potential donors), in assessment documents, and for additional SAIC and CAPX use.
  6. Manage contracts and payment for all event-related expenses, working with the Office Manager to ensure timely processing. Monitor program-related budget, and retain records for current and future budget planning.
  7. Advise current students and alumni on career-related topics including, but not limited to career skills, internship opportunities, and job search strategies.

Perform other duties as assigned

Qualifications

 

Bachelor’s degree required.

Two years’ experience in a related professional work setting, such as career services, human resources, student affairs, academic affairs, or arts administration.

Background as an artist/designer, or demonstrated appreciation for the arts and the development of student artists.
Knowledgeable about the working world or artists, designers, writers and scholars, their required/recommended career preparation, and potential paths to achieve professional goals.

Experience in event management preferred.

Proficient with MS Office (Power-Point, Word, Excel), Adobe Creative Cloud, and social media platforms including LinkedIn, Instagram, and Twitter, and Facebook. Understanding of web-based platforms and basic HTML language.

Demonstrated organizational abilities and strong written and verbal communication/public speaking skills.

 

Bachelor’s degree required.

Two years’ experience in a related professional work setting, such as career services, human resources, student affairs, academic affairs, or arts administration.

Background as an artist/designer, or demonstrated appreciation for the arts and the development of student artists.
Knowledgeable about the working world or artists, designers, writers and scholars, their required/recommended career preparation, and potential paths to achieve professional goals.

Experience in event management preferred.

Proficient with MS Office (Power-Point, Word, Excel), Adobe Creative Cloud, and social media platforms including LinkedIn, Instagram, and Twitter, and Facebook. Understanding of web-based platforms and basic HTML language.

Demonstrated organizational abilities and strong written and verbal communication/public speaking skills.

Benefits

 

We offer a competitive, comprehensive benefits package:

  • 5+ weeks of paid time off
  • Paid holidays (up to 14 days)
  • Medical, dental, and vision insurance
  • Competitive retirement plan (up to 9% matching contribution)
  • Tuition remission and Tuition Exchange Program
  • Great employee discounts
  • Complimentary general admission to participating cultural institutions

Want to stay abreast of the latest job openings at the Art Institute? 
Sign up for our Employment Opportunities E-announcements.

 

We offer a competitive, comprehensive benefits package:

  • 5+ weeks of paid time off
  • Paid holidays (up to 14 days)
  • Medical, dental, and vision insurance
  • Competitive retirement plan (up to 9% matching contribution)
  • Tuition remission and Tuition Exchange Program
  • Great employee discounts
  • Complimentary general admission to participating cultural institutions

Want to stay abreast of the latest job openings at the Art Institute? 
Sign up for our Employment Opportunities E-announcements.

Application Time Out Warning

 

The Art Institute of Chicago requires all applicants to complete an online application to be considered for employment. 60 minutes are allotted for applicants to complete the employment application. The application will automatically time out after 60 minutes. If you are unable to submit the completed application at this time, please choose the “Save for Later” option to avoid losing the information you have entered so far.

 

The Art Institute of Chicago requires all applicants to complete an online application to be considered for employment. 60 minutes are allotted for applicants to complete the employment application. The application will automatically time out after 60 minutes. If you are unable to submit the completed application at this time, please choose the “Save for Later” option to avoid losing the information you have entered so far.

Closing Statement

 

The Art Institute of Chicago is an equal opportunity, equal access employer fully committed to achieving a diverse and inclusive workplace.

 

The Art Institute of Chicago is an equal opportunity, equal access employer fully committed to achieving a diverse and inclusive workplace.

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