Project/​Administrative IV

Job Summary

Provides specialized administrative support for the dynamic and fast-paced Communications Department at the Getty Center.  This role will provide a broad range of administrative support for the Media Relations, Marketing, Creative Services, and Digital Content Strategy teams encompassing writing, including for Getty Web sites, presentation preparation, social media and web activity reports preparation, and events planing supporting communications and marketing programming. This position will report to the Vice President of Communications managing calendaring, handling complex scheduling and travel arrangements, processing business expenses, and responding to incoming phone inquiries.      Attention to detail as well as strong communication, writing, and organization skills are essential for this position.  Must be reliable, proactive, forward thinking, able to work well under pressure and meet multiple daily deadlines as well as possess exceptional interpersonal and time management skills.  Will coordinate activites among department and outside parties, and contacts personnel at all organizational levels to gather information.  Work may involve diverse duties that require research, analytical skills and the ability to draft and revise a wide range of documents.  Must be proficient in Word, Excel, Acrobat, Power Point, and Outlook.      A minimum of 4 years related experience plus Bachelor’s degree required.     

Major Job Responsibilities

Calendaring and scheduling of activities for Vice President of Communications  Occasional writing, including for Getty web sites and publications and meeting notes Presentation preparation Preparation of reports of social media and web activity, and other results from communications campaigns Manage a shared project management and tracking platform to share documents and information internal to the department; organize deadlines and meeting notes Manage production, proof-reading of communications materials Process business expense reports for Vice President of Communications, credit card transactions, and timecards Arrange and coordinate events in support of communications and marketing programming Respond to requests for photography through the digital asset management system Providing phone coverage for the department’s main number

Qualifications

High school diploma/GED; Bachelor’s degree Minimum 4-6 years related experience

Knowledge, Skills and Abilities

Strong writing skills, including business writing, news writing, expository writing Ability to draft business correspondence and emails Understanding of copy editing and proof-reading Strong attention to detail Presentation preparation, knowledge of Power Point Advanced computer skills and demonstrated experience with office software and email applications including Microsoft Outlook Excellent organizational skills and attention to detail Demonstrated success in following through and completing projects Excellent verbal skills Excellent customer service/interpersonal skills Ability to prioritize and multi-task 

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