Under the direction of the interim Publisher, the Publications Coordinator will provide essential administrative support and will perform diverse duties in the areas of office management, bookkeeping, logistics and inventory, sales and distribution, book promotion, and digital assets management. Essential Functions: • Coordinate people and paperwork for meetings, correspondence, contracts, royalties, invoicing, and billing. Maintain all supplies and systems of the Publications office. Manage a master calendar of the department’s activities and align it with multiple ongoing book production schedules. • Serve as Publications’ first point of contact with external customers, partners, and vendors, as well as with other Museum departments. • Process and invoice book orders not handled by our distributor, including those from internal departments and external exhibition partners. • Arrange for customs clearance and trucking of books coming from printers overseas, order fulfillment from our warehouse, stock transfers and other shipments, and the distribution of new titles. Manage inventory, remaindering as necessary with the approval of the Publisher and in coordination with our distribution and fulfillment partners and other Museum departments. • Maintain a system for storing, tracking, retrieving, and analyzing data related to orders, sales, payments, and other financial transactions. Prepare annual author royalty statements and ensure that statements and royalty checks are sent on time. • Work closely with the Publisher on overseeing the department budget as well as individual book project budgets throughout the year, including transfers, requests for payment, deposits, tracking income and expenditures, and reconciliation. Must be able to handle confidential financial and strategic information with utter discretion. • Manage all content, including book descriptions, cover images, author biographies, and quotes from reviews, for the Publications section of the MFA website. Resize images and coordinate the editing of text for those pages as needed. Actively seek enhancements to the section in collaboration with the Museum’s New Media department. (Training on the content management system will be provided.) • Help to promote MFA Publications by entering titles in book shows and competitions, sending copies to reviewers, and preparing the Publisher’s presentation materials for sales meetings, trade shows, and conferences. Help devise and creatively manage new promotional opportunities for MFA Publications in collaboration externally with our trade distribution partners and internally with the Shop, Communications, Membership, and Visitor Services. • Assist with the production of the MFA Publications sales catalogue each year according to an established design template. • Assist with other areas of the department, such as image ordering and digital asset management for production and design, or proofreading and copyediting for editorial, with the approval of the Publisher and as time and skill levels allow. Qualifications/Requirements: • Bachelor’s degree, with at least one year of experience working in publishing or other relevant field. (Successful internships will be considered toward work experience.) Museum experience will be considered a plus. • Attention to detail and the ability to coordinate complex elements of multiple projects and many different people are essential. • Excellent verbal and written communication skills. • Strong quantitative skills with a good understanding of basic financial principles. • Strong planning and follow-through skills, including time management skills for completing multiple tasks on time and with a high degree of accuracy. • Ability to comfortably use Microsoft Word, Excel, and PowerPoint. Knowledge of Adobe Photoshop and InDesign will be considered a plus. • Interest in books is a must. For consideration, please submit your cover letter and résumé to: resumes@mfa.org. You may also submit your materials via postal mail to: Human Resources Department, Museum of Fine Arts, Boston, 465 Huntington Avenue, Boston, MA 02115.

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