Young Conservatory Administrative Assistant

Status: Part Time/Regular/Non-Exempt
Reports to: Director, Young Conservatory & Conservatory Associate for YC & Studio A.C.T.
Salary: $20/hr

A.C.T.’s renowned Young Conservatory is seeking a highly organized part-time arts administrator with a passion for theater training for young actors to join our team as the Young Conservatory Administrative Assistant. Working as a member of the Young Conservatory support team, this position will focus primarily on the administration of the Young Conservatory (YC). This is a half-time job (approx. 20 hours/week, with flexible scheduling, and some weeknight/weekend hours required). Specific responsibilities include assistance/support in the following areas:



  • Audition process for all YC shows, and annual Christmas Carol holiday show
  • Class registrations, check-ins, payroll, and parent-student liaison duties
  • Tracking of enrollment and student/faculty assessment data
  • Monitoring the general Young Conservatory email and communicating with families, students, faculty, and staff
  • Faculty evaluation, surveys, contracting, bio and photo tracking, and contact sheets
  • Assistance with programming and curriculum for classes, based on the candidate’s experience and background
  • Marketing efforts, including flyers, website updates and editing, photo and video footage, and social media platforms
  • Assist the Casting department with recruitment for young actors on annual production of A Christmas Carol
  • Working with the YC Associate and Conservatory Manager to respond to requests for studio space
  • Community events for the Young Conservatory (e.g., Open Classes, Opening and Closing Night receptions for YC productions, etc.)
  • Summer Intern and YC/Studio Fellow recruitment, including resume screening, phone screening, and in-person interviews
  • Management of Summer Interns
  • Assist the Director of Education & Community Programs with administration of the Fellows Program curriculum
  • Assist with other administrative tasks and events as needed to support Education & Community Programs



  • Minimum 2 years of experience working in an administrative setting
  • Excellent communication (verbal and written), organizational, prioritization, and customer service skills
  • Experience working in an administrative capacity with parents and students of varying ages, including youth, from diverse communities
  • Proficiency in events management
  • Proficiency with Microsoft Office (e.g., Word, Excel) and social media platforms (e.g., Instagram, Facebook, Twitter)
  • Ability to interact with a variety of supervisors and constituencies
  • Availability to work Saturdays during class sessions (9:30-4pm window) for registration or special events
  • Availability to work some weekday evenings according to the YC class and performance schedule



  • Experience supervising interns or volunteers
  • Experience working in arts education or general education administration
  • Proficiency with conflict resolution
  • An interest in educational programming and customer service
  • Bachelor of Arts degree
  • Background in theater or performing arts


To Apply:

Please send an up-to-date resume and cover letter explaining your qualifications for the position to, with “YC Administrative Assistant Search” in the subject line.

    Deadline: Open until filled. Position is available immediately. Anticipated start date Oct 22, 2019

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